3 Tips For Startups When Leasing Space

Yes, in 2011, we have been receiving more inquiries from startups.  With this in mind, we have documented a few ideas for business owners to take advantage of a weakened commercial real estate environment, while preserving cash and protecting themselves in a situation where future funding may be a concern.

Tip 1: Find Turnkey Space!

Truth in any space relocation is that the simple act of “moving” is expensive! Not only does the search for office space rob operating officers of hours that they should be spending growing the business, but it also creates several additional expenses. These expenses, for example, include having to pay movers, order new telephone systems, purchase new furniture, add telco/data cabling, request new service contracts, change paper advertising, etc.

These expenses can range from ten thousand to one hundred thousand dollars, depending on the space requirement. The best way to reduce expenses is to find a commercial space that is already furnished and comes with a telephone system. In an environment of shrinking balance sheets, opportunities are available via other businesses that are downsizing and trying to sublease space. The majority of sublease spaces have furniture and phone systems in place, in which these companies would rather include, as it would create an additional expense for them to be removed. The most attractive feature regarding subleases is that the rent is typically discounted when compared to space offered by landlords, as the tenants have greater motivation to lease.

Tip 2: Negotiate Low Rent Today and Let it Increase in the Future!

Most businesses today have had the feeling that if they “burn” through current funding too quickly, they may not be able to come-back for more. So they find themselves hunkering down wherever you can. Most business owners are not aware, but they can actually negotiate an extremely low rental rate today, one that landlords would of laughed at just a few years back. This is true. The reason: The landlord’s sweet spot and what they are most concerned are “Effective Lease Rates”. An Effective Lease Rate is the “average” lease rate over the life of the lease term.

Tip 3: Negotiate Termination Options!

Many office lease obligations could create a situation where the owners are held personally liable. If provided with this conundrum, sometimes it is best to negotiate a lease-termination option with the landlord, one in which the landlord and tenant determine how losses will be reimbursed, sometimes at significantly discounted payment(s).

If you should have any inquiries regarding this article or commercial real estate interests, please do not hesitate to contact Robert S. “Bob” Lowery.

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Office Relocation Plan – Robert S. “Bob” Lowery

Below is an office relocation plan as implemented by Robert S “Bob” Lowery’s Tenant Representation Group.

The most streamlined and effective approach is summarized here:

  • Establish a relocation team to coordinate the move. This may also include an advisory team consisting of real estate and relocation professionals and real estate attorney.
  • Determine your needs.  How much space do you require?  What type of building fits your business?  What is your preferred geographic location?  Do you need to be located near restaurants, hotels and/or public transportation?  Lastly, you’ll need to prepare a budget.
  • Identify potential properties. Obtain a list of available properties from your tenant representation broker.  Narrow the list by excluding properties that are unsuitable.  Schedule a tour of the remaining facilities.  Determine which locations could be appropriate for your business.
  • Prepare a preliminary space plan. With the help of a space planner or architect, determine the most efficient use of space at your two or three top building choices.  For construction cost estimates, establish a general type and amount of changes required.
  • Develop a Request for Proposal (RFP).  Your tenant broker will prepare and distribute an RFP to the landlords of your top building choices.  Based upon response, determine which space would be the best alternative for your business.  Once determined, your tenant broker will submit a letter of intent to the landlord outlining the terms you intend the lease to be based upon.
  • Finalize space plan. Get input from departmental representatives and have a formal blueprint created to represent your new space should remodeling/construction be necessary.
  • Negotiate the terms of your lease. Once a lease is obtained and reviewed by decision-maker(s) from your company, get input from your tenant representative and attorney.  Renegotiate and/or accept lease terms.

Now, having conceptualized the process, you’ll need to dive a bit deeper into the details required for planning your move.

  1. Identify dedicated resources. This should include a relocation coordinator and departmental representation.  Each participant should understand occasional evening and weekend work may be necessary.  The team should also plan to attend weekly progress meetings, once details begin to materialize.
  2. Develop an advisory team:

A Tenant Real Estate Representative:
Choose someone experienced in lease negotations and specialized in similar types of space (e.g. office, industrial, retail, etc.). Understand how he/she finds available space. Ask how this person will get paid for providing services. Also ask for 2 or 3 references of similar clients.

A Real Estate Attorney:
He/she should help in determining rights of both parties and understanding the significance of all lease terms. Should also recognize and leverage the goals of the business with those of the landlord.

An Architect/Space Planner:
Relocation is an excellent opportunity to design a more efficient working environment. This person can help in determining the correct amount of space required, taking into consideration current/future employees and growth expectations.

A Furniture Consultant:
If buying new furniture, bring a furniture vendor into the process to help with the type of configuration of workstations and individual office furniture. Design services are typically offered at no charge to you, depending on the type of and quantity of furniture ordered.

An IT Consultant:
This is crucial in helping to design and setup telephone/data services, esp. if you are planning to move significant existing equipment. Key considerations include building ample capacity for phone/data networks with appropriate access points throughout the new office. This resource may also be helpful in coordinating external vendors, such as utility providers, ISPs, phone companies, etc. and renegotiate contracts.

  1. Determine the budget. Consider the costs of professional advisory fees, hiring a moving company, relocating your equipment and computer network, replacing office furniture and printing costs for new business cards, stationary and other printed material, including relocation announcements for customers.
  2. Establish a Time Line. A typical move can take anywhere from 6 to 12 months of planning.  In general, your facility selection and lease review process will take the longest amount of time.  It’s important to continue working through other facets of the move, choosing a moving company, researching furniture options and office equipment during the facility selection process.

Key Considerations

Evaluate the feasibility of renewing your current lease before making decisions to relocate. If you choose to move, interview tenant representation brokers. Be sure to check references as well as companies/properties they represent. Establish a moving date well in advance, ideally in less busy period of the business to ensure ample time for the relocation process.

Action Steps

Depending on size of the organization, anywhere from 6-12 months prior to the move you should: Appoint a relocation coordinator, interview and select a tenant representative, engage services of a real estate attorney, select the rest of your advisory team including an architect or space planner as well as furniture and IT consultants. Next develop your relocation budget, including estimates for professional services, moving expenses and the cost of new furnishings and equipment. Lastly, schedule the prospective moving day, knowing that this may be a moving target until the office space selection and other factors are determined.

Contact us today to assist in the implementation of a relocation plan.

A Well-Crafted Letter of Intent

Plain and simple: We, as partners in a real estate transaction, need to resolve as many issues as possible for your business, before the lease is drafted.

While we have encountered several competing brokerage firms using letters of intent / tenant proposals based on basic business terms such as rent, area, and escalations, we understand that dozens of other issues typically surface with the presentation of the landlord’s draft lease. From our point of view, this is the worst time for disagreements or misunderstandings to emerge. Your urgency to close the deal and get the relocation program underway can now pressure you to concede to unfavorable lease provisions.

A well-crafted letter of intent / tenant proposal can prevent this situation from occurring.

This type of proposal covers, in detail, the terms and conditions of the deal. It is delivered to the landlord, or landord’s leasing broker, to demonstrate intent to lease or purchase as well as for qualification and negotiation purposes, prior to the drafting of a lease.

What does this accomplish?  Your legal fees are reduced, and your leverage is conserved.

Comprehensiveness is crucial and when we draft a proposal with the highest attention to detail, nothing is taken for granted.  While listing broker’s tend to cast as little light on detail or imperfection, it is assumed that any issues omitted or inadequately addressed will ultimately be resolved in the landlord’s favor.

Among other questions that our tenant representation team has catered for industry specific needs, we find these proposal inquiries commonly omitted from letter of intent / tenant proposals, which should be clearly addressed in ours . . .

  • What restrictions will be put on the use of the premises?
  • Which of the landlord’s expenses will be included in calculating operating escalation, and which will be excluded?
  • How will you be charged for electricity usage? If sub-metered, what is the landlord’s profit margin?
  • What rights will you have to sublease the space? If there is a profit, which party will get the benefit?
  • What rights will you have to renew the lease? How will the renewal rent be determined?
  • What rights will you have if the landlord defaults on a mortgage or a ground lease?
  • What rights will you have to make alterations to the space?
  • What will your obligations be at the expiration of the lease?
  • Which party will pay for working drawings?
  • Which party will bear the cost of bringing the space into compliance regarding any Disabilities regulations?
  • During what hours will the space be heated and air-conditioned?
  • What penalties will accrue if the landlord does not deliver the space on time?

These are only some of the potentially deal-breaking or otherwise costly issues that the proposal should address. If they are resolved, final lease negotiations will be relatively swift and painless. If not, you preserve your options while looking elsewhere.

This post was republished from Robert S. “Bob” Lowery’s original post, “Resolving Issues Prior To A Landlord’s Lease”

Real Estate Investing: Residential or Commercial?

Most commercial real estate investors begin their investment careers by purchasing residential or multi-family homes.  A number of influential figures of Houston’s commercial landscape dabbled for a period of time.

Here’s how it begins…

The strategy: Residential investors typically lease their homes to stabilize the asset in the hopes of making their riches on the back end or via long-term investment.  While most residential investors usually go in with the best attitude, they quickly realize that leasing the home is a “necessary evil” for its long-term benefit:  price appreciation.  In some cases, residential investors have been willing to accept negative cash flow for this ultimate prize.  They do the “toilets, tenants, trash”, or other variation of this commonly used phrase, with the belief that tenant demand & supply of dollars will remain constant and home prices will go up.  This is the typical story of the residential investor of the past.

Fast forward to today.  The challenge of leasing and managing a home is much greater, while home prices are falling.  The old formula for residential investment no longer computes. At best, residential investors are hoping to break even. Different from a couple years ago when everything was going up!  As a result, our representation group has welcomed a new group of investors; those that are shifting their investment strategy closer to the core of business and money creation – commercial real estate.  Leaving residential investment for it’s older cousin.

These investors are looking into commercial property, such as single-tenant retail and office, shopping centers, small medical office buildings, and industrial are searching for more stability, less management, and more potential upside due to current depressed prices.  Let’s explore this paradigm shift…

  • Income: Commercial real estate generates far greater income when compared to residential properties in the Greater Houston area.  For an example: Rental income on a commercial property can range, but we are locating properties with $300,000 of net operating income (income – expenses) for a $2 Million Property.  To equate to residential, the owner would have to rent out at that 15,000 SF home for around $35,000 a month.  We say, if you can achieve this on a long-term basis, stay in residential.
  • NNN Leases: NNN-leased commercial properties remove a host of issues that are typically provided by a landlord in residential investment.  The worst fear for any tenant is deferred maintenance.  Your tenant pays good rent to receive poor, inadequate, or no service whatsoever.  Furthermore, deferred maintenance will have a negative impact on the property appeal and value.  In NNN-leased commercial properties, the tenant has control over the condition of the property.  In this type of lease, a landlord and tenant agree on a price and terms, as standard.  The difference is in a  provision that states that a tenant will pay their pro-rata share of the expenses for the upkeep of the property, among other things.  While that means lower base rent to the landlord when compared to a “no expenses to tenant” clause, it includes that the tenant is responsible for the building’s appearance.
  • Reliable Tenants: Tenants of commercial buildings are stronger – financially.  If you don’t believe that, ask them.  As commercial brokers, that is exactly what we do.  Unlike residential, financial statements and tax documents are requested to view a company’s past, present and potential future.  The greater the company’s history, the greater the lease longevity, the greater the stability and appeal of the property.  And, based on commercial real estate’s long-term lease arrangements, if a tenant leaves a  property, they will continue to pay rent.  If the tenant cannot pay,  they will need to replace themselves (via the use of a brokerage house or in-house leasing) with another tenant.  This is called subleasing.  So, no sweat to the landlord, as they are not responsible for re-tenanting, unlike residential.
  • Long-term Leases: On average, businesses usually settle into one location for 7 years.  Tenants, such as Walgreens, stay for 20.   Residential agreements last around 1 year.
  • Management: Much simpler in commercial real estate.  For an easy example, which would your choose?  10-tenant shopping center or 10 homes spread throughout the city? Management intensive investment is a waste of your time and your money.

Others….

  • Tax Ease
  • Credit Impact
  • Pride of Ownership

This article was republished from Robert S. “Bob” Lowery’s original post, “8 Reasons to Leave Residential for Commercial…Now!”

When Buying or Leasing a Property, Select a Broker that…

  • Choose a broker who represents your interests, not a landlord / seller to avoid a situation of dual-agency.
  • Select a broker specializing in tenant or buyer representation.
  • Select a broker who has experience in your area of the city.
  • Select a broker who has experience in representing your type of organization.
  • Choose a broker that has a clearly defined and coordinated plan to achieve your goals.
  • Choose a broker with a high degree of responsibility and communication skills.
  • Choose a broker who has the necessary tools and support you will require for the highest level of service.
  • Choose a broker that you trust and you connect with personally, but also one you can deal professionally.

Original Post by Robert S. “Bob” Lowery, here.

2010: A Look Back At Our Predictions

After some bold predictions in 2009, for the year of 2010, our group wanted to take a moment for reflection.  This is a consideration of mine, mainly because of the accuracy of the prognistications.  Ha! Truth be known, we are not economists, rather, we are trained investment specialists that seek the latest data from the macro economy and apply it to the real estate markets, nationally and locally.

I must say that it is particularly rare for real estate practitioners to provide their clients with macro or micro information, as the data may conflict with their ability to become compensated.   As a group, we choose to address such issues with our clients, whether they may positively or negatively impact real estate decision-making and ultimately, the success of the asset and organization. We know this, along with our unwavering loyalty preceding, throughout and following the negotiation of the transaction will provide our group with subsequent business opportunities.

Regarding transacting today, given that we are exiting a ‘bubble’ period where the due diligence to obtain leverage or excess liquidity far outweighed the actual placement of funds into the tangible asset, we firmly believe that now, every decision should be underwritten using a best, current and worst-case scenario. This attention to detail should also be implemented in simpler tasks, such as determining expansion locations, renovating or relocating, or purchasing a vacant property, as the market’s psychology has changed.

Given this ‘caveat emptor’, we are greatly looking forward to representing our clients in 2011!   Through our experience and accumulation of  the most recent technological tools, we feel that no matter the outcome (transaction or not), we would like our clients to have benefited from the relationship.

A quick prediction: In 2011, our clients will have the opportunity to view several new opportunities worthy of consideration which, over the last 2+ years, did not materialize.  In terms of leasing, our business clients will have the opportunity to discount their rent by as great as 25% and relocate to better buildings.  Our medical clients will see greater opportunities for expansion, as well positioned buildings come onto the market and once built-out medical spaces become vacated or subleased.

As for our 2011 predictions, we have yet to determine the method in which we will project them.  Our 2010 forecast was one of our most successful posts, and due to its popularity (hits) throughout the entire year, we can only wish for a repeat.  Each of the 12 bullet points in our 2009 post are below…

2010 Predictions (See Old Post Here)

1. Houston: We Do Not Have A Citywide Recession – By Year End.

Added, the government will increase its presence in the city via census and new jobs, this will buoy the employment market to positive numbers by year-end.

Understandably, via significant government intervention, we are kicking a can down the road.  But I feel all of the credit bubble, national debt, doom mongers will likely have to hold their tongues throughout 2010.

2. Houston Tenants:  Get Prepared, Opportunities are Appearing

Lease renewals dominated the 2009 leasing market, but as downsizing and deferred maintenance issues arise, I think the second half of the year we will see a pickup in companies relocating.

Expect end of 2010 rental rates to mirror 2004 or 5′s. In essence, the office leasing market will have pulled the slack from the 2006-2008 increases – tightening the rope towards a longer term trend.

3. Deflationary Pressure Continues

I believe the Fed and government pull out all of the stops to fight the deflationary threat. With new consumer stimulus programs, tax rebates, government lending, pressure on the banks to lend and the printing presses running overtime, all of the newly-created money will eventually work its way into the system and as the velocity increases, deflation will subside and inflationary pressures will materialize.

4. Stock Market Rangebound

As stocks are mainly a cash market, the deflationary impact felt in the credit markets will have little impact on stocks. The market is due for a correction and there may be short volatile swings as investors lose confidence, but I think the market will end the year little changed (+/- 5%).

5. Fed Funds Rate to Remain Near Zero

While many are anticipating a rise in rates during 2010, I believe the Fed will be forced to keep rates low due to deflationary pressures. Any rate increase would wreak havoc on the markets and this is the Fed’s biggest fear.

6. National Real Estate Prices Flat to Lower

As real estate is heavily reliant on the rapidly-contracting credit market, deflation will trump any inflationary pressures created from the expansion in base money.

7. Unemployment Remains Stable

8. U.S. Dollar Rallies, but Drops to New Lows by Year End

9. Gold and Silver to Make New Nominal Highs

Cash-based markets such as precious metals are likely to experience inflation as record amounts of new money have been printed during the past year. Look for more central bank purchases during 2010, as well as significant purchases from China and other countries that are eager to diversify away from dollars.

10. Energy Prices to Trade in Range

With the strengthening economy, increasing demand from China and India, plus declining supplies, I expect energy prices to move higher during 2010.

As I write, we are already nearing $80. Oil will trade most of the year in the $70-$90 range, likely nearer to the upper end of the range.

11. Agriculture Prices to Rise

I believe prices for many food items will move higher in latter 2010 and significantly higher in subsequent years.

12. More Bank Failures, Political Tension, Voter Discontent

I anticipate a large number of  banks will fail during 2010, more than double that of 2009, allowing the largest banks to scoop up smaller competitors at bargain prices.

We were fortunate to get the majority of our predictions correct.  When we polled some of our peers, we found that the majority were interested in our 2011 predictions.  As for our group, we give ourselves an…

A Status Update on Banks, Credit and CRE Loans

From the Daily Capitalist:

I want to follow up on several things I mentioned yesterday, mainly the state of banks and credit in America.

In yesterday’s article, “Goldman Says Fed May Need To Print $4 Trillion To Start Inflation,” I said:

Before we get back to the Fed, I think it is important that we are seeing a growing trend in regional and local banks to dump nonperforming assets. This is critical to any recovery. Banks have been reluctant to foreclose on commercial real estate (CRE) for a lot of reasons, but mainly that it would negatively impact their Tier 1 capital. Recent reports show that they are making money mainly by releasing nonperforming loan reserves which were set aside to reserve against loan losses. This indicates that they are more aggressively dumping nonperforming loans. In the banks surveyed by American BankerFifth Third, BB&T Corp., SunTrust Banks Inc., First Horizon National Corp., Comerica, M&T Bank Corp., and TCF Financial Corp., all were selling off hundreds of millions of dollar of CRE and more aggressively foreclosing on residential loans.

Based on the data I am seeing, it appears that banks, especially the regional and local banks, are starting to solve their nonperforming loan problems. This is very relevant to the credit crunch we are having. There are two aspects to it. First is that banks have tightened credit because they are unsure of the future with a ton of problem commercial and residential real estate on their books. They would rather hold on to their capital until they see a recovery in the economy. Second is that businesses aren’t borrowing, at least not as much as they would if we were in a recovery. Business owners also see uncertainty ahead because of a lack of consumer demand and because of the impact of Obama’s legislation and the political future (regime uncertainty).

There are two bits of data that are actually encouraging in the face of a lot of bad data. I will describe them and then put them in perspective.

First, regional and local banks are reducing their problem RE loans, mainly CRE loans. Instead of extend and pretend, they are starting to foreclose and sell off the properties, as noted above. Since these banks are the source of loan capital for most small businesses (under 500 employees) who create half of the jobs in America, it is important for a recovery that they clean up their balance sheets, raise new capital, and prepare for the future. They have a lot of incentive to do this since the large banks see a promising business strategy by poaching on their territories.

This fact is showing up in the following nonperforming loan data:

As you can see these nonperforming loans of small banks ($1B to $10B) are starting to flatten out for the latter part of 2010.

Also, as evidence that they are disposing of the loans or the foreclosed properties, their loan loss reserves are also declining. What this means, as noted in the above quote, as loan are dealt with, banks can remove capital from reserves and that shows up as revenue for them. See this chart which shows a reduction in loan loss reserves starting in about Q2 2010 — the first time since Q4 2009:

Don’t get too excited because consumer loans are still way down:

But there is a change in business loans from all banks. This chart shows YoY percentage change in business loans:

This chart is a bit exaggerated to show the change in percentage terms, and it is significant, but it distorts the data. Here is a chart showing loans of large commercial banks:

It is flattening out, a good sign as it has stopped declining.

You would think that if banks are making loans to some businesses, then it should show up in a reduction of banks’ excess reserves, and it does:

Another look (from Bloomberg):

As you can see, there is about a $100 billion reduction which has found its way into loans. Not huge, but not insignificant. The major banks are all reporting very modest loan gains from mid-size companies. This is significant because it is the first time since the crash in 2008. Note that the big 500 don’t need banks as much since they have access to the commercial paper and debt markets.

This is starting to show up in money supply. The True (Austrian) Money Supply has been rising, some from lending activity and some from QE1. Michael Pollaro, who collects this data says:

The money supply aggregates based on the Austrian definition of the money supply (TMS) continued their recent surge, with narrow TMS1 posting an annualized rate of increase of 10.7% in September and broad TMS2, The Contrarian Take’s preferred money supply metric, posting an annualized rate of increase of 16.5%.  As a result of this surge, the year over year rate of increase in The Contrarian Take’s preferred TMS2 metric has risen to 11.2%, 5 bps higher than August’s 10.7% and 9 bps higher than July’s 10.3%, the month of its most recent year over year low.  September not only marks the 21st consecutive month of double digit increases on TMS2, but as discussed below, may suggest a brewing acceleration in what is an already high rate of monetary inflation.  This even without the help of QE II.

Is there a trend? I think it is with regard to banks cleaning up their nonperforming loan portfolios. Word on the street is that investors are taking these projects off the banks’ hands after hard bargaining. While one could say that these investors are suckers, real estate investors take a longer term view of the world and cycle after cycle, the money is made at the bottom, buy-low-sell-high conditions. It takes a certain amount of guts to do this.

With the nonperforming loans at a ratio of 2.5% of all loans, normal being about 1.0%, we seem to have quite a way to go. But the important thing to keep in mind is that it is finally happening.

Will loan demand improve? This is the big question. A lot depends on political conditions and the ability of the government to keep its hands off businesses.  If the Democrats lose the Senate and/or shave down their House majority, legislative gridlock will be good for business. Perhaps even some of the more egregious aspects of Obamacare can be delayed or stopped. Perhaps the wasteful fiscal stimulus can be stopped. Watch and see.

A lot of it also depends on how much inflation the Fed will generate through QE2. If we have 2% price inflation, then demand will pick up temporarily and we’ll see a mini-boom from the new QE2 money. It will be another fake boom, but I’m not sure most businesses or consumers will understand that. How long it will last is anyone’s guess, but, because I believe we haven’t created enough real capital to sustain a real recovery, I don’t think it will last long. If inflation really takes off, then loan demand will fall as high inflation ruins capital investment, and the economy will stagnate and unemployment will stay high (stagflation).

Houston Office Relocation Made Easy!

Below is an office relocation plan as implemented by Robert S “Bob” Lowery’s Tenant Representation Group.

The most streamlined and effective approach is summarized here:

  • Establish a relocation team to coordinate the move. This may also include an advisory team consisting of real estate and relocation professionals and real estate attorney.
  • Determine your needs.  How much space do you require?  What type of building fits your business?  What is your preferred geographic location?  Do you need to be located near restaurants, hotels and/or public transportation?  Lastly, you’ll need to prepare a budget.
  • Identify potential properties. Obtain a list of available properties from your tenant representation broker.  Narrow the list by excluding properties that are unsuitable.  Schedule a tour of the remaining facilities.  Determine which locations could be appropriate for your business.
  • Prepare a preliminary space plan. With the help of a space planner or architect, determine the most efficient use of space at your two or three top building choices.  For construction cost estimates, establish a general type and amount of changes required.
  • Develop a Request for Proposal (RFP).  Your tenant broker will prepare and distribute an RFP to the landlords of your top building choices.  Based upon response, determine which space would be the best alternative for your business.  Once determined, your tenant broker will submit a letter of intent to the landlord outlining the terms you intend the lease to be based upon.
  • Finalize space plan. Get input from departmental representatives and have a formal blueprint created to represent your new space should remodeling/construction be necessary.
  • Negotiate the terms of your lease. Once a lease is obtained and reviewed by decision-maker(s) from your company, get input from your tenant representative and attorney.  Renegotiate and/or accept lease terms.

Now, having conceptualized the process, you’ll need to dive a bit deeper into the details required for planning your move.

  1. Identify dedicated resources. This should include a relocation coordinator and departmental representation.  Each participant should understand occasional evening and weekend work may be necessary.  The team should also plan to attend weekly progress meetings, once details begin to materialize.
  2. Develop an advisory team:

A Tenant Real Estate Representative:
Choose someone experienced in lease negotations and specialized in similar types of space (e.g. office, industrial, retail, etc.). Understand how he/she finds available space. Ask how this person will get paid for providing services. Also ask for 2 or 3 references of similar clients.

A Real Estate Attorney:
He/she should help in determining rights of both parties and understanding the significance of all lease terms. Should also recognize and leverage the goals of the business with those of the landlord.

An Architect/Space Planner:
Relocation is an excellent opportunity to design a more efficient working environment. This person can help in determining the correct amount of space required, taking into consideration current/future employees and growth expectations.

A Furniture Consultant:
If buying new furniture, bring a furniture vendor into the process to help with the type of configuration of workstations and individual office furniture. Design services are typically offered at no charge to you, depending on the type of and quantity of furniture ordered.

An IT Consultant:
This is crucial in helping to design and setup telephone/data services, esp. if you are planning to move significant existing equipment. Key considerations include building ample capacity for phone/data networks with appropriate access points throughout the new office. This resource may also be helpful in coordinating external vendors, such as utility providers, ISPs, phone companies, etc. and renegotiate contracts.

  1. Determine the budget. Consider the costs of professional advisory fees, hiring a moving company, relocating your equipment and computer network, replacing office furniture and printing costs for new business cards, stationary and other printed material, including relocation announcements for customers.
  2. Establish a Time Line. A typical move can take anywhere from 6 to 12 months of planning.  In general, your facility selection and lease review process will take the longest amount of time.  It’s important to continue working through other facets of the move, choosing a moving company, researching furniture options and office equipment during the facility selection process.
  3. Key Considerations

Evaluate the feasibility of renewing your current lease before making decisions to relocate. If you choose to move, interview tenant representation brokers. Be sure to check references as well as companies/properties they represent. Establish a moving date well in advance, ideally in less busy period of the business to ensure ample time for the relocation process.

  1. Action Steps

Depending on size of the organization, anywhere from 6-12 months prior to the move you should: Appoint a relocation coordinator, interview and select a tenant representative, engage services of a real estate attorney, select the rest of your advisory team including an architect or space planner as well as furniture and IT consultants. Next develop your relocation budget, including estimates for professional services, moving expenses and the cost of new furnishings and equipment. Lastly, schedule the prospective moving day, knowing that this may be a moving target until the office space selection and other factors are determined.

PWC/ULI 2011 Report: Houston Real Estate Rankings

The PricewaterhouseCoopers (PwC) and Urban Land Institute (ULI) report, entitled “Emerging Trends in Real Estate 2011″, was released last week and according to the 75-page report, Houston, along with other 24-hour ‘gateway’ cities will continue their economic and real estate domination over secondary markets in 2011.  Due to the fact that Houston offers a low cost of doing business when compared to other major metros, a forecast of a continued return from recession lows is likely to occur.  With regards to Houston’s current and future prospects, the report mentions:

Intellectual capital and talent in the global energy business concentrate in the city, the de-facto world oil and gas business capital, and Houston has one of the country’s premier medical centers. NASA’s downsizing plans and Continental Airlines’ merger with United Airlines take the edge off office tenant demand. Nevertheless, downtown’s vacancy rate in the low teens stands below the national average. The increasingly strategic port expands in preparation for augmented shipping traffic from the Pacific through the widened Panama Canal, scheduled for 2014. Population inflows help keep apartment occupancies up. Interviewees like the “business-friendly Texas government” and low taxes (no state income tax). “We should come out stronger from the recession than most other states, which creates more demand for real estate.”

Houston’s commercial real estate sector

While optimism of an economic recovery abounds, the report notes that the commercial real estate market will see a cleansing in 2011 and 2012, in which properties will be purchased from the FDIC , lenders, and special servicers at prices far below the transactional market in 2007/2008;  some cases as much as 50% less.  Whether you call this ‘strengthening of a balance sheet’ or the ‘ratcheting down of expectations’ the market prices will move to reset over the coming years.  Therefore, the report suggests that market cap rates will rise to high single-digits in core locations and double-digits for suburban and outlying markets in 2011.

According to the forecast, the current bifurcated market remains a ‘head-scratcher’ to researchers and analysts, specifically with regards to investors that are overpaying for commercial real estate.  The financial market demonstrated a shock in 2007 and a stock market collapse in 2008, but pooled and raised investment capital remain willing to hunt for 5% cap rate deals and ‘trophy’ office space, attempting to tilt the market in their favor.  But, paraphrasing the report, because of the sheer weight of the opposite end where the distress lies, those investors that did not pay mind to the simple supply-demand fundamentals for investment real estate will face negative returns or the more likely scenario: foreclosure.

What will the commercial real estate landscape look like in 2011?  Keep in mind my specialty is in the office market. These two recent office transactions should help you understand my own, as well as the researchers of the PWC report reasoning; here and here.  Both transactions have several similarities.  Both had investors that overpaid for their respective buildings.  Both buildings went into some sort of foreclosure.  Both retained new ownership which purchased an asset(s) at a significantly reduced price when compared to marketplace.  Both buyers lured national tenants to consolidate and reduce operational costs within their building at a reduced effective rental rate.  This will continue to occur as tenants leases ‘come due’ over the next few years and properties are forced onto the market.

So how does Houston rank in real estate?

Houston commercial/multifamily investment market ranks 8th among large metros.  This was slightly above a ‘fair’ rating for investment.

Houston commercial/multifamily development ranks 8th among large metros.  This was slightly below a ‘fair’ rating  for development.

Houston home-building sales rank 4th among large metros.  This was exactly ‘fair’ for new home purchases.

According to the report, 2011 will remain a decent ‘buyers market’ for apartments and industrial in Houston.  The hotel and retail will require significant deleveraging before consideration of buying is to occur.

  • Houston Office: 44.8% Buy, 37.9% Hold
  • Houston Apartments: 52.7% Buy, 29.7% Hold
  • Houston Industrial: 52.1% Buy, 40.9% Hold
  • Houston Retail: 29.7% Buy, 56.8% Hold
  • Houston Hotel: 25.5% Buy, 56.9% Hold

While the information above would indicate that it may be an opportune time to purchase industrial and apartment product, we see a trend that suggests otherwise.  In the report, Houston’s buyers and sellers of multifamily are active; holders just a small percentage.  This would suggest that 2011 will be the year of many apartment sales.  As apartment specialists within our brokerage now suggest, multifamily is becoming too crowded and sellers willing to wait for higher bidders or those willing to overpay; thus a seller’s market is occurring as we speak.  This is not the case for office and industrial.

Like to view the entire report?  Click here for pdf version or view below.